Maximo for Facilities Asset Management

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Facilities Management Practices

The real property facilities portfolio is typically the most valuable set of assets that any organization owns and operates. Often times, the organization’s mission or ability to deliver service is intrinsically tied to, and dependent upon these real property assets operating efficiently and being maintained in an acceptable condition. Having a single, comprehensive view across the asset portfolio enables asset and facility managers to understand what assets they own (types, function, use), the condition of the assets, the requirements to maintain and operate the assets, and access to the right data to make informed decisions and target high priority assets. Having visibility of each of these components ensures the most important assets are well maintained, continue to operate at peak efficiency, and most importantly, have a shared organizational understanding of the total cost of ownership for the asset portfolio – from cradle to grave. We believe, it is these four basic elements that form the core of best-practice, life cycle asset management.

At Clango, we have coupled these four basic elements of best-practice life cycle asset management with the industry’s most powerful enterprise asset management solution, Maximo. Our facilities and asset management SMEs have developed template-based Maximo configurations to speed the deployment of Maximo while delivering imbeded best practice asset management business processes and system functionality as part of the package.

Our life cycle asset management templates, master data, and Maximo-based solutions include:

  • Simplified, facility-centric application screens utilizing common facility industry terminology.

  • Industry standard classification schemes (UNIFORMAT II) for categorizing assets and capturing the most important and relevant attributes for each type.

  • Automated functionality to calculate facility and asset condition (utilizing the industry standard Facility Condition Index – FCI).

  • Facility Priority Index and mission dependency ranking functions to accurately segment your asset portfolio and understand which are your most important assets.

  • Replacement Value Calculators and embedded capability to determine the current replacement value of facilities using industry standard cost assemblies and cost modeling.

  • Pre-configured deferred maintenance tracking with the ability to bundle deferred maintenance into actionable projects.

  • Pre-configured facility-centric reports and Key Performance Indicators.


Clango is a leading provider of Enterprise Asset Management solutions focused on Facilities Management solutions. Our team of facilities management SMEs, project managers, system engineers and certified Maximo professionals provide the business process consulting, technical direction and expertise to lead, design and deploy the highly-versatile IBM Maximo solution.

Maximo for Facilities Asset Management – The Most Powerful Facilities Asset Management Solution Available Today

Our template-based Maximo solutions can be implemented as a Software as a Service (SaaS) model or as the driving force behind your entire facilities asset management operation. Regardless of scale, our Maximo solutions are designed to transform the management of assets, work, inventory, contracts, procurement, costs and services to ensure that our clients are extracting maximum value out of their operations.

Maximo Asset Management’s 6 Management Modules

Asset management
    ➔ Achieve the control you need to more efficiently track and manage asset and location data throughout the asset life cycle
Work management
    ➔ Manage both planned and unplanned work activities, from initial request through completion and recording of actual results
Service management
    ➔ Define service offerings, establish service level agreements (SLAs), more proactively monitor service level delivery and implement escalation procedures
Contract management
    ➔ Gain complete support for purchase, lease, rental, warranty, labor rate, software master, blanket and user-defined contracts
Inventory management
    ➔ Know the details of asset-related inventory and its usage including what, when, where, how many and how valuable
Procurement management
    ➔ Support all the phases of enterprise-wide procurement such as direct purchasing and inventory replacement

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Maximo Benefits by Industry

  • Real time work order status updates
  • Increased database and asset utilization
  • Online work request and tracking available for all users
  • Effortlessly customized reports
  • Electronic time cards and work orders
  • View work order history from mobile devices
  • Online materials accessible from mobile platforms
  • Streamlined work order and asset tracking
  • Efficient data entry and asset management processes
  • View work order history from mobile devices

  • Decreases asset down time
  • Increases asset utilization
  • Boosts productivity
  • Reduces maintenance and operating costs
  • Ensures regulatory compliance
  • Alerts staff when equipment must be recalibrated, inspected, or fixed
  • Document management
  • Improves existing supply chain management structures
  • Provides decision makers with the necessary data to optimize operations

  • Identifies inefficiencies in asset usage
  • Decreases asset down time
  • Increases asset utilization
  • Improves return on assets (ROA)
  • Lowers cost of ownership of assets
  • Increases productivity
  • Eliminates down time between deliveries
  • Reduces maintenance and operating costs
  • Ensures regulatory compliance
  • Manages inventory costs
  • Notifies staff when equipment must be recalibrated, inspected, or fixed
  • Document management

  • Enhances asset analysis
  • Continually searches for inefficiencies within the system
  • Ensures regulatory compliance
  • Reduces asset down time
  • Reduces manual intervention and human error in automated systems
  • Effectively handling complex supply chain demands
  • Maximizes employee utilization via role and responsibility assignment
  • Accurately track inventory
  • Anticipate maintenance needs
  • Instant updates the status of work orders

  • Increases organizational transparency
  • Enhances asset analysis
  • Discovers inefficiencies within the system
  • Ensures regulatory compliance
  • Reduces asset down time
  • Gathers critical data necessary to make intelligent business decisions
  • Document management
  • Reduces inventory, operating, and maintenance costs
  • Improves flow of inventory throughout the production process
  • Mobile connectivity available
  • Emergency preparedness

*Report composed by © ReliabilityWeb +content generated by © IBM